Call for sessions 28 August - 31 October 2017: submission guidelines and form

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The Union for International Cancer Control is calling on the expertise of the global cancer and health community to help shape a rich and engaging programme for the next World Cancer Congress, 1-4 October 2018, Kuala Lumpur.

Seize the opportunity to submit your session proposal, and share your knowledge and collaborative work as we expect +3,500 participants from more than 150 countries over the three Congress days.

Be part of a Congress that shows the best of the cancer community

    The call for sessions will run from 28 August to 31 October 2017. We seek proposals which align with one of the five Congress Tracks outlined below and reflect the main Congress theme: Strengthen. Inspire. Deliver.

    The World Cancer Congress - through its iterations in Montreal, Melbourne and Paris - has gained a global reputation for the delivery of excellence. 96% of participants would recommend the conference to their colleagues - watch the Congress video to see why.

    At the Paris Congress in 2016, over 140 multidisciplinary sessions were handpicked for their innovative practice across the cancer continuum, ensuring high-quality interactions. This year again, we are keen to hear about creative approaches, new ideas, innovative models and emerging trends as well as topics that address the pressing issues related to cancer control worldwide.

    Please read carefully the description of each track and the associated topics as well as the submission guidelines here below, before submitting your proposal at the end of the page.

    New tracks, new opportunities to show impact
     

    TRACK 1 - Motivating prevention and healthy behaviours
    Suggested areas to explore, include but are not limited to:
     
    TRACK 2 - Advances in screening and early detection
    Suggested areas to explore, include but are not limited to:
     
    TRACK 3 - Improved and sustainable healthcare systems for better outcomes
    Suggested areas to explore, include but are not limited to:
     
    TRACK 4 - Maximising quality of life and death. Empowering patients and care givers
    Suggested areas to explore, include but are not limited to:
     
    TRACK 5 - Raising funds and attracting resources
    Suggested areas to explore, include but are not limited to:
     
    CALL FOR SESSIONS - GUIDELINES
    1. Process and deadlines
    • The deadline to submit session proposals is Tuesday 31 October 2017 at 24h00 CET
    • The 2018 World Cancer Congress Programme Committee will review the submitted proposals to ensure they address an international audience, echo UICC's purpose/the 2018 Congress theme and the five tracks.
      This means to accept the original sessions or further work with session organisers to combine one or more proposals. All session organisers should be notified on the status of their proposals by 1st December 2017
    • Please note that the number of sessions submitted is much more important than the actual available slots. Therefore a number of sessions will require to be “merged” as they are complimentary and will form a “stronger and more comprehensive” session when reworked and put together. This decision belongs to the programme committee. One of the two session organiser will be appointed as the lead for the merge but the role of lead does not prevent from working in close collaboration with the other session organiser. The merge session will be submitted for a new review from the Track chairs.
    • All session organisers will have their accepted sessions fully confirmed by Monday 15 January 2018
    • The 2018 WCC Preliminary Programme, including presentations' titles and speakers’ names, will be released online on the Congress website as of Monday 15 January 2018
    NB:

    The call for abstracts  will run from Monday 15 January to Friday 30 March 2018. All accepted abstracts will be presented at the Congress in either an e-poster presentation, rapid-fire presentation or oral session. A series of communications will be sent out in due time to encourage submissions.

    2. Session topics
    • All session proposals should be submitted in English only through the online system. Incomplete proposals will not be reviewed
    • A ‘Session organiser’ should coordinate the session, liaising with UICC and the speakers
    • All sessions last 60 minutes
    • The proposed topic should be relevant to an issue that is of global interest and not pertinent to one institution only
    • The proposed session should be aligned with at least one of the proposed tracks and should be in line with the Congress overarching theme
    • Preference will be given to cross-country, cross-organisation or cross-sector collaboration proposals. If you want to contact experts from other organisations, a list of UICC members is available on the UICC Members page
    • Sessions content has to have a clear purpose and determined learning objectives
    • Participants should leave the session with new methods, techniques, and/or practical tools that they can adapt/use and put into practice in their own local settings
    • Innovative ideas and evidence based practices that reflect the chosen tracks are highly encouraged
    • Topics already proposed at past Congresses should demonstrate a significant progress since the last presentation in order to be considered for the 2018 Congress
    • Sessions should prioritise interaction with the audience. A 10 minute Q&A discussion at least should close the session
    • The Programme Committee will determine the session's day and time within the programme. The schedule will be communicated to the session organisers at the end of March 2018
    3. Speakers
    • Proposed speakers should be aware that their names have been put forward by the session organiser. They should also be available to attend the Congress if their session has been accepted by the Programme Committee
    • The chair/moderator can also take a speaker role within the same session
    • Each chair/speaker must have a good command of English
    • Each accepted sessions will be granted four free registrations (including speakers and  chair/moderator)
    • Upon request, a very limited number of travel grants will be made available for speakers from LMICs* (*following the World Bank classification). UICC will not provide any funding or honorarium for proposed speakers. Speakers can request in writing for travel grant funding only upon acceptance of the session by the Programme Committee
    • To benefit from a complimentary registrations, speakers and chairs need to register online before Friday 1 June 2018. Passed this deadline, free registration may not be granted and the applicable registration fee will apply. 
    • The session organiser is responsible for confirming all session speakers and should ensure all presentations (if used) have been submitted on time
    Submit your session